Tag: SharePoint

365 Message Center Show #59 – Recap

In this week’s episode of the 365 Message Center Show, we covered editing Office 365 Group email addresses, deleting your stored data in FindTime, new theme option for SharePoint, and more!

04:44 New feature: Edit the email address of an Office 365 Group – Read announcement MC146221 
— Previously we weren’t able to change the email address of an Office 365 Group. This caused several problems – one of which being that you cannot remove a custom domain that one of your Office 365 Groups was using.

7:28 Users now have the ability to delete their FindTime data – Read announcement MC146273
— In keeping with all the changes allowing you to control your data, Microsoft is providing you a way to delete all of your FindTime data and your account.

10:18 New header emphasis options are now available in SharePoint Online – Read announcement MC146274
— As announced in May, you will be able to change the color of your site header – now you only get white – to go with your branding guidelines.

16:08 New feature: Save for Later in SharePoint Online – Read announcement MC146317
— Also announced in May, this feature will allow you to save SharePoint news items, just like you can do now in the mobile app.

19:14 New feature: Guided workflow for deleting users – Read announcement MC146320
— A short set to help you decommission users in your environment – there are some gaps, but this will help!

29:45 Planned Maintenance for SharePoint Online – Read announcement MC146344
— Be aware that SharePoint and OneDrive for Business could be read-only for between 30 minutes – 4 hours.

Set a reminder for next week’s show: http://go.messagecenter.show/60

*You will need proper privileges within your 365 tenant to view the messages linked above

 

Set the default open behavior for browser enabled documents

I was recently asked how to configure documents that are in a SharePoint document library to open in their native application on the client computer instead of the browser. This question came from a user in SharePoint Online, but the answer is the same for those using SharePoint Server 2013, 2016, and 2019.

There is a feature at the site collection level and a setting on every document library that you use to decide how documents get opened. I searched for an official Microsoft document detailing how this can be accomplished, but I could only find a post from 2014 that said it was for Office Web Apps – a product that has been replaced by Office Online Server – and SharePoint 2013.

Check out my short video below walking through the settings!

365 Message Center Show #57 – Recap

In this week’s episode of the 365 Message Center Show, we cover new audit features in Exchange, adding tagging in Advanced eDiscovery, new insights for anti-phishing, and more!

02:47 Updated feature: Audit features in Exchange – Read announcement MC145014 
— Logging will be turned on for you and if you want to turn it off, you will need to do so by running Set-OrganizationConfig -AuditDisabled $true

05:47 New Feature: Advanced eDiscovery: Search – Read announcement MC145200
— Adding tagging easily so that you can get what you need and not just a huge collection of info you don’t need

06:57 New feature: Enhanced anti-phishing capabilities for Office 365 Advanced Threat – Read announcement MC145205
— New insights for anti-phishing, spoofing, and domain and user impersonation

14:24 Planned maintenance: Skype for Business – Read announcement MC145643
— Skype for Business will be down briefly during maintenance-  it will only impact users in the NOAM region.

15:27 We’re rolling out multiple feature updates for SharePoint Online self-service site creation – Read announcement MC145692
— Create a modern SharePoint site that isn’t attached to an Office 365 Group, changes when creating subsites

21:21 Updated feature: sway.com is becoming sway.office.com – Read announcement MC145697
— Sway is moving domains. We wonder: will others follow to *.office.com?

Some upcoming shows:
When should you shift from Skype to Microsoft Teams? – See it on YouTube
Microsoft Whiteboard discussion and demo with Ian Mikutel and March Rogers – See it on YouTube

*You will need proper privileges within your 365 tenant to view the messages linked above

 

365 Message Center Show #56 – Recap

In this week’s episode of the 365 Message Center Show, we cover planned maintenance for Yammer, TLS changes, changes to Shared with me, MAJOR updated to SharePoint and OneDrive forced versioning, and our experience with the OneDrive ‘Known Folder Move’.

03:30 Planned maintenance: Yammer will be temporarily offline – Read announcement MC144352 
— Azure is having scheduled maintenance and so Yammer will be down.

05:16 Reminder: We are moving to TLS 1.2 for encryption – Read announcement MC144908
— Just a reminder that you need to move to using TLS 1.2 and fix any apps that are still using TLS 1.0 or 1.1. The deadline has been extended until October 21, 2018.

7:45 Unexpected file metadata visible in OneDrive for Business ‘Shared with me’ file display – Read announcement MC144929
— This update may not be in your tenant – it is alerting to an issue that has been fixed showing too much metadata to those outside your tenant.

14:38 UPDATE: OneDrive and SharePoint Team Site Versioning – Read more on the TechCommunity site
— Microsoft announced in May that they would be forcing users to turn on file versioning and set the minimum level at 100. An updated was posted on  July 18, 2018 that they are pausing the implementation of this policy due to customer feedback.

22:38 Our experience performing the OneDrive known folder move – See the Twitter Thread 
— We discuss some gotchas when going through the process

*You will need proper privileges within your 365 tenant to view the messages linked above

 

365 Message Center Show #55 – Recap

In this week’s episode of the 365 Message Center Show, we cover conditional access for Office.com, LinkedIn data being shown inside Outlook for Windows and iOS, enhanced view of files you have shared in OneDrive for Business, SharePoint Online modern page approvals, and automatically logging people out of SharePoint and OneDrive for Business sessions.

03:40 Office.com Conditional Access Policy behavior – Read announcement MC143889 
— Clarification and fixing how office.com access works when using an access policy in Office 365.

08:03 Organization Allowed Accounts Intune Policy now in OneDrive on Android – Read announcement MC144063 **Will need Intune in your tenant
— Locking down who can use OneDrive in your organization coming to Andoid (iOS later).

10:44 Adding LinkedIn data to the people card in Outlook for iOS and Windows – Read announcement MC144140 
— Microsoft is bringing in some information from LinkedIn to further enhance the people cards in Outlook. Can be helpful when on your way to a meeting!

15:19 See the file card from Shared by Me and show a weekly trend for daily views and viewers on a file – Read announcement MC144168 
— Coming soon we will have statistics on user views of content we have shared in the OneDrive shared by me view. Are those you are collaborating with actually….collaborating? Well here is one way to check and see!

19:54 SharePoint Online organizational news: page approval – Read announcement MC144239 
— Being able to link a special Microsoft Flow approval to the pages library on a modern ‘Communications’ site so you can allow users to create pages and news!

23:09 Idle Session Signout is now available for SharePoint and OneDrive for Business – Read announcement MC144247 
— Log out sessions when users are connecting to your Office 365 tenant from a machine that isn’t joined to your domain or an approved device.

24:38 Microsoft Whiteboard is now generally available for Windows – Read more on the TechCommunity site
— Announcing the general availability of the Microsoft Whiteboard app for Windows 10 – Darrell showed off using it some and talked about how it can be used.

26:25 Introducing a free version of Microsoft Teams – Read more on the TechCommunity site
— Organizations with 300 users or less can now sign-up for a free version of Microsoft Teams. This is what some are calling a Slack competitor but with more storage and capabilities.

29:39 Microsoft Stream powers live events and brings intelligent video to Microsoft 365 – Read more on the TechCommunity site
— Live event functionality will soon be powered by Microsoft Stream and delivered through Microsoft Teams and Yammer. Some great AI-powered functionality is promised, such as speaker timelines, speech-to-text, and closed captions

*You will need proper privileges within your 365 tenant to view the messages linked above

 

Managing SharePoint Access Requests

During a recent intranet deployment project, a client asked what would happen if she clicked the ‘Accept’ link on the SharePoint access request email she received from one of her coworkers. She was a bit surprised by my answer and after that conversation, I thought it would be good to do a quick video explaining the process.

What permissions do users get if you accept their access request? How are those users managed on the SharePoint site and is there a best practice for managing access requests? Watch the video below to find out!

365 Message Center Show #54 – Recap

In this week’s episode of the 365 Message Center Show, we cover the Message Center Reader role, changes in SharePoint, OneDrive, and Exchange Web Services. Check out the time stamped links below.

02:49 Updated site usage page in SharePoint Online – Read announcement MC143535 
— Updates to what usage information we are getting from SharePoint Online. We covered this one pretty well, so check out the video.

10:00 Known Folder Move is now available for OneDrive for Business – Read announcement MC143579 
— This update is great for helping your users utilize OneDrive – if not forcing them – without their need to start saving in a different place.

14:35 Multi-Factor Authentication and self-service password reset preview – Read announcement MC143715 
— When users register for multi-factor authentication (MFA) and self-service password reset (SSPR) for their account, the process will be handled in one, single experience. Previously users had to enter this information twice.

19:38 Changes to Exchange Web Services for Office 365 – Read announcement MC143569 
— Move your applications to OAuth 2.0 for connecting to Exchange Web Services (EWS) before October 13, 2020.

34:07 Message Center Reader role
— The new Message Center Reader role is a great step in enabling change management and training users in your organization. There are some interesting things they can also see in the Admin Center, so check out the video link for details on what they do get to see.

*You will need proper privileges within your 365 tenant to view the messages linked above

 

365 Message Center Show #53 – Recap

In this week’s episode of the 365 Message Center Show, we discuss major changes in SharePoint, Teams, and Office. Check out the time stamped links below.

03:30 Monthly feature updates for Office 2016 for Office 365 – Read announcement MC142651 
— Our monthly update for Office – some exciting stuff, including being able to title your slides with a pen in PowerPoint.

08:26 Office 365 Threat Intelligence Threat Trackers – Read announcement MC143221 
— New capabilities for analyzing trends and patterns in your organization.

13:02 Office 365 System Requirements for Client Connectivity – Read announcement MC143230 
— Older versions of Office (including Office 2016) will not be able to connect to Office 365 – SharePoint Online, Exchange Online, etc. – after October 2020.

20:00 Update for Machine Translation Services from SharePoint Online – Read announcement MC143381 
— Manual translation services in SharePoint Online via MTS will be disabled September 2018.

23:37 Replacing Site Content and Structure in SharePoint Online – Read announcement MC143382
— Site Content and Structure page/functionality will be removed September 2018, and Microsoft wants you to start using File Move and Copy to carry out file management moves. This is a major issue if you are using this functionality to move sites and other non-document structure.

27:34 Message translation in Microsoft Teams – Read announcement MC143426
— Users will be able to manually translate Microsoft Teams messages inline, but it is being rolled out turned off by default.

30:27 Update on Visio Web Access from SharePoint Online – Read announcement MC143503
— The removal of Visio Web Access from SharePoint Online has been delayed due to popular demand (Microsoft listens!). The new deadline for you to move to Visio Online functionality is September 2019.

34:07 Microsoft Teams launches eDiscovery for Calling and Meetings
— New eDiscovery ability in Office 365 for Teams as of July 2nd, 2018.

*You will need proper privileges within your 365 tenant to view the messages linked above

 

365 Message Center Show #52 – Recap

In this week’s episode of the 365 Message Center Show, we discuss the impact of changes made to sharing and email branding options in OneDrive for Business and SharePoint Online, controlling your email domain and sender rewriting scheme, auditing Exchange mailbox actions, the changes to the amount of storage in SharePoint Online, and Outlook add-in deployment.

> 03:06 Changes to external sharing in OneDrive for Business and SharePoint Online – Read announcement MC142082
> 06:19 Branding of sharing emails for OneDrive for Business and SharePoint Online – Read announcement MC142154
> 10:27 Sender rewriting scheme for auto-forwarded and relayed emails in Exchange – Read announcement MC142243
> 13:44 New Exchange mailbox actions to audit – Read announcement MC142244
> 15:10 SharePoint Online storage allocation – Read announcement MC142447
> 20:26 Centralized deployment for Outlook add-ins – Read announcement MC142521
> 24:46 Microsoft Teams new Wiki treatment with meeting notes – Also see Darrell’s deep-dive video
> 29:22 New Office home experience

*You will need proper privileges within your 365 tenant to view the messages linked above

How to share SharePoint Online sites with external users

I created a new SharePoint Online Communications site recently and I wanted to share it with someone outside my organization. Unfortunately, when I tried to share the site with them, I received an error!

External Sharing Error
External Sharing Error

The error, “Your organization’s policies don’t allow you to share with these users. Go to External Sharing in the Office 365 admin center to enable it.“, is pretty straightforward and to the point: external sharing is turned off for Office 365 and I need to enable it….or is the error wrong?!?

Check out my video below where I show the issue and how to enable external sharing in SharePoint Online.