Microsoft has recently introduced updates to the Viva Engage Community Settings, specifically enhancing the Community Resources and Files tab features. These updates aim to streamline community management and improve collaboration within organizations. Let’s dive into the details of these new settings and how they can benefit your community.
Viva Engage Community Settings: Enhanced Community Resources
The new community resources settings in Viva Engage allow community admins to better highlight important resources. This feature ensures that important resources are easily accessible, enhancing the overall user experience. Additionally, admins can manage Microsoft 365 resources such as SharePoint document libraries, OneNote notebooks, and Planner tasks directly from the community page. This integration simplifies the process of organizing and sharing information, fostering a more collaborative environment. Members have direct access to the other Microsoft 365 services that are linked to the Group.
Files Tab Management
Files in Microsoft 365 connected communities within Viva Engage leverage modern SharePoint features to enhance file management and collaboration. These communities benefit from SharePoint's robust document management capabilities, including version control, metadata tagging, and advanced search functionalities. This integration allows community members to easily upload, share, and collaborate on documents in real-time, ensuring that everyone has access to the most up-to-date information. Additionally, SharePoint's security features, such as permissions management and data encryption, help protect sensitive information and maintain compliance with organizational policies. By utilizing these modern SharePoint features, Viva Engage communities can streamline their workflows and improve overall productivity.
Customizable Visibility Settings
One of the standout features of the new updates is the ability to customize the visibility of the Community Resources and Files tab. Admins can easily enable or disable these features based on the community’s needs [Direct link to video of #365MCs discussing this feature]. This flexibility allows for a tailored community experience, ensuring that only relevant features are available to members. For instance, if a community does not require a dedicated Files tab, admins can simply toggle it off, reducing clutter and focusing on the most important tools for their members.
In conclusion, the new Microsoft Viva Engage Community settings for Community Resources and the Files tab offer enhanced management capabilities and improved collaboration tools. By allowing members direct access to linked services, utilize robust SharePoint functionality, and customize feature visibility, these updates ensure that communities can operate more efficiently and effectively. Whether you’re managing a small team or a large organization, these new features are designed to help you get the most out of your Viva Engage experience.
