email Archives - Daniel Glenn https://DanielGlenn.com/tag/email/ My experiences as a Microsoft MVP, Microsoft 365 and SharePoint Architect, Administrator, and Consultant Thu, 29 Nov 2018 04:16:07 +0000 en-US hourly 1 https://DanielGlenn.com/wp-content/uploads/2023/01/cropped-Smile-512-32x32.jpg email Archives - Daniel Glenn https://DanielGlenn.com/tag/email/ 32 32 Enable Alerts for SharePoint 2019, 2016, 2013 https://DanielGlenn.com/enable-alerts-for-sharepoint/?utm_source=rss&utm_medium=rss&utm_campaign=enable-alerts-for-sharepoint https://DanielGlenn.com/enable-alerts-for-sharepoint/#respond Thu, 29 Nov 2018 15:00:35 +0000 https://DanielGlenn.com/?p=1850 Allowing users to set alerts on SharePoint lists and libraries is the easiest way to keep users informed with what is going on within your intranet and team (collaboration) sites. This functionality has been a part of SharePoint for many versions and is an easy feature for users to take advantage of. That is, IF you have all the settings correct. Your first sign that alerts are not setup for use is when looking at the library (or list) tab in the ribbon, and you don't see the Alert me button in the Share & Track section. There are two settings you need to check: first you need to make sure that alerts set on for the web application. Go to the web application list in Central Administration (/_admin/WebApplicationList.aspx) and then click the General Settings ‘gears' button in the Web Applications ribbon. Then select General Settings in the drop-down menu. As shown in the image above, make sure in the Alerts section, the Alerts on this server are is set to On. The second setting you need to have configured is the outgoing e-mail settings. From the System Settings page in Central Administration, click the Configure outgoing e-mail settings link under the E-Mail and Text Messages (SMS) section. On the Outgoing E-Mail Settings page, enter the correct outbound SMTP server, From address, and the rest of the information on the form. If you do not specify a SMTP server port, port 25 will be used. Once you have ensured the alerts feature is turned on and you have correctly configured the outgoing e-mail settings, the Alert me button will show up after refreshing the page. It has been my experience that you have to wait several minutes for the Alert me button to show after performing the steps above. You can also enable SharePoint alerts using PowerShell. To enable SharePoint alerts via PowerShell, use the following commands – make sure you replace – insert the full URL of the web app – with your correct URL (e.g. https://intranet.mycompany.com ): [code language=”powershell”] $webapp=get-spwebapplication "insert the full URL of the web app" $webapp.alertsenabled =  $true $webapp.update() [/code]  

The post Enable Alerts for SharePoint 2019, 2016, 2013 appeared first on Daniel Glenn.

]]> https://DanielGlenn.com/enable-alerts-for-sharepoint/feed/ 0 Use Microsoft Flow to Send SMTP Email https://DanielGlenn.com/use-microsoft-flow-to-send-smtp-email/?utm_source=rss&utm_medium=rss&utm_campaign=use-microsoft-flow-to-send-smtp-email https://DanielGlenn.com/use-microsoft-flow-to-send-smtp-email/#respond Tue, 14 Jun 2016 21:27:22 +0000 http://DanielGlenn.com/?p=781 Microsoft Flow is a new product from Microsoft and I am finding it to be a very useful tool. Flow can be a very convenient resource for sending email alerts when something I set as a ‘trigger' happens. It is also a superior product to ‘IF This Then That' products because of Flow's ability to have many steps and conditions. Flow can be used to send email in several ways, but today I will cover how to set up a custom SMTP connection. Flow is in Preview, so some screens or options shown on this post may change. NOTE: I am going to show how to set up an SMTP connection to GoDaddy's email service, but any SMTP service that allows connections will work. First, go to the GoDaddy website and log into your account. Then, click on your name (#1 below) and then select the Visit My Account link (#2 below). Once you are on your account page, click on the Manage link next to the email listing. Next, find the account you will be using for your email relay. Select the drop-down menu (#1 below) and then click the Email Setup Center link on the menu (#2 below). When the Email Setup Center page loads, make note of the Outgoing server (SMTP) settings. Then head over to the Microsoft Flow website and login. Once you have logged in, click on the person image in the top-right corner (#1 below) and then select My connections in the menu (#2 below). Select the Add a connection link at the top of the Connections page. When the connection types load, select the SMTP link. Then fill out the SMTP connection settings with the information you noted earlier from the GoDaddy Email Setup Center. I am using port 80 and not using SSL encryption in the example below, but you should use security best practices when configuring your service. Click the Create connection link when finished. Once the connection is created, create a new Flow. Create a trigger, in the example below I am checking for a Tweet. Then Add an action, and type email (#1 below). This will filter the list of actions to only show email items. Then select the SMTP – Send Email action (#2 below). Then enter the required information for the email. In the example below, I am sending an email to test@example.com, with an email subject of “New Tweet Appears – [The Tweet text]”, and an email body of “There is a new Tweet by [who created the tweet]!”. Finally save your Flow and give it a test. I have found that it might take a minute for the Flow to start checking Twitter, but you should receive an email any time the condition you set is met! Happy Flow creating!

The post Use Microsoft Flow to Send SMTP Email appeared first on Daniel Glenn.

]]> https://DanielGlenn.com/use-microsoft-flow-to-send-smtp-email/feed/ 0